Warszawa Inżynieria

HR Admin and Payroll Specialist - English

Genpact Warszawa
Nie podano


  • Coordinates the monthly payroll process for allocated entities so that they deploy on schedule and without errors.
  • Collects and centralizes all payroll calculation supporting information ex. bonuses, deductions, benefits in kind
  • Maintains employee records; ensures that changes are entered correctly and made on a timely basis
  • Reviews and ensures accuracy of approved timesheet
  • Checks monthly deliverables (payroll, benefits and deductions, amounts and taxes report allocated to cost centers and other specific reports)
  • Respects the agreed payroll calendar
  • Performs payment of salaries for allocated entities so that they are paid in legal terms and or stipulated in the contract
  • Maintains the relations with the benefits vendors communicates required information on new, existing, terminated employees, implements the operational activities and the monthly invoicing process;
  • Investigates and solves employees claims on benefits and answers to routine queries
  • Ensures accuracy of reports
  • Ensures payroll accrual process is performed on time and according to company rules
  • Ensures holiday accrual process is calculated according to established principles
  • Prepares and verifies employment documents; assists new hires in completing employment formalities;
  • Collects and verifies all information related to internal changes of positions, bonuses, changes of employees personnel and contractual data; receives, verifies and obtains the authorized signatures for all internal and legally required documents;
  • Delivers in due time all electronic and hard copy documents necessary for payroll processing and/or for filing in employees personnel files;
  • Assists the employees in completing termination formalities; initiates and follows up on the steps of the exit process
  • Collects employees requests for certificates and other documents, communicates them to the external provider and distributes the received papers;
  • Answers to routine employees queries on labor law and internal procedures for personnel administration and payroll areas;
  • Delivers HR Front Office activities for the allocated site; receiving sick leaves or other documents from employees, releasing bank certificates or other certificates upon request
  • Provides counselling in terms of Labour Law and payroll legislation
  • Qualifications

    Minimum qualifications

  • University Degree;
  • Relevant work experience in personnel administration and payroll services.
  • Good knowledge of work legislation;
  • End to end understanding of HR Administrative processes
  • Good command of English Language (minimum B2 level on CEF scale)
  • Organized and detail – oriented;
  • Results Oriented;
  • Good planning and analytical skills;
  • Prioritization and multitasking skills.
  • Preferred Qualifications

  • Self-motivated with ability to work both independently and as part of a team;
  • Able to effectively run multiple activities simultaneously in a fast-paced environment;
  • Pro-active attitude, initiative driven;
  • Integrity;
  • Excellent interpersonal and communication skills;
  • What can we offer?

  • Attractive salary.
  • Stable job offer – employment contract.
  • Various trainings (initiating, soft skills).
  • Possibility of development.
  • Benefits (Insurance, Luxmed, Multisport, Lunchpass card, additional vacation days, biking policy).
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